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Dean's Exceptions to Academic Policy

The university’s academic deadlines are clearly outlined in the Schedule of Classes each semester (www.testudo.umd.edu). It is expected that students assess their academic standing throughout the course of the semester and plan accordingly. Should a student encounter a circumstance or situation that is beyond his/her ability to predict or control that ultimately impacts academic performance, then a request for an exception to academic policy can be submitted for review.

Types of Exceptions to Policy

For the following requests, a student must contact the ARHU Office of Student Affairs in 1120 Francis Scott Key Hall:

  • Credit overload (permission to register for more than 16 credits before 1st day of classes)
  • Repeating more than 18 credits
  • Permission to Enroll at another university
  • Late application for graduation

For the following requests, a student must submit via the online forms below.  Reviews of such requests take 7-10 days after all required documentation has been submitted.

Change of Grading Method
Grading method (including pass-fail) may only be changed during the schedule adjustment period. Only under very unusual circumstances will exceptions to this policy be considered.  Dean's Exception to Policy form

Late add of a course from the current semester
Exceptions to this policy will only be considered with documention and approval from the instructor supporting the request.  Students should be mindful that this exception is reserved for situations beyond the student's control. Even with professor/instructor approval, this request may or may not be approved and students should make all possible attempts to register during the schedule adjustment period of the semester.  Professor/instructor approval should be emailed to arhuexceptions@umd.eduDean's Exception to Add a Course After Schedule Adjustment

Late add of a course from a previous semester
Exceptions to this policy will only be considered with documention and approval from the instructor supporting the request.  Students should be mindful that this exception is reserved for situations beyond the student's control. Even with professor/instructor approval, this request may or may not be approved.   Dean's Exception to Policy form

DROP after schedule adjustment without a "W" (retroactive withdrawal without a "W")
Review of this request will only be considered if the student can document they either 1) never attended the course or 2) stopped attending on or before the last day of schedule adjustment. This proof must be in the form of an email from the faculty member sent directly to the arhuexceptions@umd.edu or a letter on departmental letterhead signed by the faculty member submitted to 1120 Francis Scott Key Hall.   Dean's Exception to Policy form

DROP after withdrawal period with a "W" (retroactive withdrawal with a "W")
Students who missed the deadline for the last day to drop a course with a “W” and can document they have extenuating circumstances may apply for this exception. Supporting documentation must be included - email from the faculty member sent directly to the arhuexceptions@umd.edu or a note on departmental letterhead signed by the faculty member and/or medical documentation. Please note that if you attended and completed the course, it is highly unlikely that your request will be approved.   Dean's Exception to Policy form

DROP more than 4 credits after schedule adjustment
After schedule adjustment, students can drop up to 4 credits before the withdrawal deadline.  Requests to drop more than 4 credits, require submission of an exception to policy.  If you are receiving financial aid, live on campus, are an international student or student athlete, dropping below 12 credits may affect your financial aid status, housing for the following semester, visa status, athletic eligibility, and/or health insurance.  You should check with the appropriate office before submitting this request to drop more than 4 credits.   Dean's Exception to Policy form

Time Conflict
Students can obtain permission to take courses that have a time conflict by completing the Dean's Exception form linked below and obtaining approval from your professor(s) for the time conflict. Make sure the course related to the time conflict is indicated on his/her approval. If you will only miss a portion of ONE class and arrive/leave the other class on time, you will only need permission from the course for which you are leaving early/arriving late. If only one course will be affected, only that professor needs to submit permission.  Dean's Exception to Policy:  Time Conflict

Other
For any request not designated above and not listed as requiring to meet with an ARHU Advisor.   Concerns with grades disputes, requirements of the major should be handled at the department level.   Dean's Exception to Policy form